Sending professional invitations and maintaining event security doesn't have to be complicated. With SmartInvite's intuitive platform, you can create stunning invitations with unique QR codes that ensure only invited guests gain access to your event. Follow these 12 easy steps to get started.
1
Setup an Event
Begin by creating your event profile. Provide essential details including the event name, date, time, location address, and dress code. This information will be automatically included in your invitations and helps guests prepare appropriately.
2
Setup Guest List
Add your guests by entering their details manually or by uploading a CSV/Excel file. Required information includes guest names, email addresses, and telephone numbers. Optional fields include organization affiliation and table assignments for seated events. Bulk upload makes managing large guest lists effortless.
3
Setup Design Template
Customize your invitation's appearance by selecting from our professional design templates. You can replace the default background image with your own, adjust text colors to match your event theme, and preview changes in real-time before finalizing your design.
4
Select Currency for Payments (If Applicable)
Choose your preferred currency for transaction processing. SmartInvite supports multiple currencies to accommodate users worldwide, with automatic exchange rate conversion for transparent pricing.
5
Select Event from Your List
From your dashboard, choose the event you want to send invitations for from your previously created events list. This links your invitation batch to the correct event details.
6
Select Guest List
Pick the guest list you want to send invitations to from your saved lists. You can create multiple guest lists for different invitation batches or event categories, allowing for segmented sending.
7
Select Design Template
Choose your preferred design template from the templates you've customized. This determines how your invitation will look when guests receive it.
8
Submit Form and Make Payment
Review your selections, then submit the form. Complete the payment process securely through our integrated payment gateway. Pricing is based on the number of guests and selected features. Note: Basic invitation generation with a SmartInvite watermark is free!
9
Create and Send Invitations
Once payment is confirmed, you'll see options to generate invitations, send them via email, send them via WhatsApp, or download them for manual distribution. Each invitation includes a unique QR code for secure access control. Choose the delivery method that works best for your guests.
10
Verify Guests at Event Venue (Access Control)
On the day of your event, visit scan.smartinvite.net on your mobile phone. Scan each guest's QR code as they arrive. Valid QR codes will be marked as used and cannot be scanned again, effectively preventing unauthorized access and keeping uninvited guests away from your event. This provides real-time attendance tracking.
11
View Analytics: Attendees
Access real-time analytics on your event dashboard to monitor attendance. View detailed reports on who has checked in, including timestamps and guest details, to keep track of your event's turnout and ensure everything runs smoothly.
12
Download Attendee Data
Export your attendee data as an Excel file directly from your SmartInvite dashboard. This feature allows you to download a comprehensive list of attendees, including their names, contact details, and check-in status, for post-event analysis or record-keeping.
Why Choose SmartInvite?
SmartInvite combines beautiful digital design with robust security features, giving you complete control over your event access. Our QR code technology ensures that only invited guests can attend, while our user-friendly interface makes the entire process simple and efficient.
Whether you're planning a wedding, corporate event, birthday party, or any other gathering, SmartInvite provides the tools you need to create professional invitations, maintain secure access control, and analyze attendance data—all in one platform.
Ready to Take Control of Your Guest List?
Create your first event and start sending beautiful, secure invitations today.
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